B&F Human Resources | February 28, 2019. All staff who are included in Career Roadmap will receive a letter after the employee review period indicating the job profile they will be assigned at implementation. This extended process will help ensure consistency in applying current positions to the new framework. Map the individual to the function and subfunction of closest fit considering principles such as which skill set is most predominant, carries the highest market premium or is most difficult to recruit or to train. The six-week window for supervisor mapping in fall 2019 focused on mapping your own direct reports. We dont currently have those systems in place to easily evaluate pay equity for staff positions. Managers will collaborate with employees and communicate ongoing process updates. Managers will also help communicate mapping results during the employee review period. Staff are encouraged to register for the training on February 22 or 24, which will focus on their role in the employee review process. Pay is adjusted based on a Geographic Differential Indicator, which is a premium or a discount on a salary structure to account for the variation in cost of labor between locations. When launched, Ohio States Career Roadmap will be a new approach for hiring, compensating and developing staff. Units will continue to have discretion to add desired qualifications in position descriptions that are above and beyond the minimum job classification description. Likewise, an employee could have a higher level of education than required for the position. The job catalog provides an overarching framework for how to classify jobs. More information can be found in the Career Level and Band Guide. who have people reporting to them. Pay equity appeals are not part of the Career Roadmap process. To prevent a negative impact to your vacation accrual, Human Resources will apply vacation legacy rules immediately following Career Roadmap implementation. That salary structure, in addition to those for bargaining unit and student employees, will launch concurrently with the implementation of the University's Career Roadmap initiative. This will include economic inflation. When implemented in fall . Your salary will be converted to hourly pay. A Title Advisory Group provided direction on use of job classification and working titles in Career Roadmap. You will receive A&P vacation accrual rate at Career Roadmap implementation based on years of service. Unpaid staff appointments are not included at this time. Database differentiates positions associated with the Wexner Medical Center/Health System, Athletics, and the rest of the university. Career Roadmap. Privacy statement|Nondiscrimination notice | Cookie Settings, Faculty and Staff Appreciation Buckeye Football Game, Distinguished Diversity Enhancement Awards, employees changing job family or pay frequency, Job Profile Assignment Letter for employees changing job family or FLSA status, How to check current job family and FLSA status, Scheduling Work and Overtime Compensation policy 6.10, No Change to Job Family - Remaining Senior A&P, Scheduling Work and Overtime Compensation Policy 6.10, Fair Labor Standards Act and Job Families video overview, Fair Labor Standards Act and Job Families overview (slide presentation), Pull data for implementation. Due to changes in federal law, Ohio States enrollment rules for 457(b) plans will align with those of the 403(b). 15:06:32 the essential framework of Career Roadmap, as well as position mapping, our pricing or benchmarking jobs, and how that relates to pay ranges. HRBackgroundChecks@osu.edu You can progress in your career as long as other dimensions are being fulfilled. The dimensions should be applied uniquely based on the subfunction. Option to request an upgrade/downgrade offered by CampusParc each May. In this situation, additional education may be considered when it comes to your pay within the assigned pay range, as long as the degree contributes to the job and may help you plan your next career move. To help you manage work-life needs, learn more about three benefits Employee Assistance Program (EAP), sick time and family care benefits. FY2021 - Summer 2020, Fall 2020, and Spring 2021. To be part of the managerial band, an individual must have at least two FTEs in their supervisory chain and accomplish the majority of their work by leading others. richard rich descendants. > HR Services The process for raising pay to the new range minimums will be a college/unit-led process. The career framework allows for dual career paths one primarily as a supervisor and people leader and one path primarily as an individual contributor. Fax:(614) 292-7813 Columbus, OH 43201-2190 Typically, staff in the managerial band have a team of two or more FTE as total reports, and the work is primarily accomplished by managing other people. Similarly, health system functions are benchmarked against health care sources. This does not diminish the value and expertise of current staff. This could result in a difference in pay while still remaining in a positions pay range. Find and review your current position description in Workday by clicking View Profile > Job > Jobs Details Tab > Position link. In-scope jobs for Career Roadmap will be designated as non-exempt or exempt. Different job families Classified Civil Service (CCS), unclassified Administrative & Professional (A&P) and unclassified Senior A&P accrue vacation at different rates depending on years of service. All staff who are in scope for Career Roadmap will receive a DocuSign notification on March 8 showing how their position has been mapped with an opportunity to agree or provide new information to suggest a change. The Ohio State Career Roadmap lays out a clear and fair path for employees to pursue their career goals. Because Ohio State has two pay frequencies. Starting at S3, those in the Specialized band could be equivalent to the Managerial band in pay, career level and experience. In mid-September, information about changing pay frequency and the pay advance will be sent directly to those impacted. hrconnection@osu.edu, The Ohio State University | Human Resources The next phase in development is working to ensure consistent position mapping across all colleges and units. For example, attorneys need a law degree to be in a position that is mapped to legal affairs. Key points: No. Each job has a pay range associated with it. In addition to the mandatory retirement plans, Ohio State offers supplemental savings options to help faculty and staff plan for retirement. However, we still want to keep up with best practice by having our salary structure reflect what is seen externally. No, you will not be demoted. Most Ohio State employees are eligible to participate in the 403(b) and 457(b) Supplemental Retirement Accounts (SRA). If Yes, the position is exempt from overtime eligibility under the FLSA. Each position has a pay range and pay grade. > Career Roadmap, For questions about Career Roadmap and position mapping, check the FAQs below. You can also review dimensions of each level in the Career Band and Level Guide. HR partners are helping to prepare their areas for transition to the new career framework. Your manager should work with you and your HR partner to update the position description. Its important to be prepared, should a violent situation arise, by taking time now to review the Workplace Violence Policy. If you disagree, you will be sent a position review form to complete. The form will ask you to provide additional, detailed information about your position and a suggested function, subfunction, band and level. Unit leaders will establish guidance specific to the unit that supervisors and managers should follow during their review. Positions with the same title in current state may have different position descriptions that could result in a different mapping. Yes. The university will continue to recognize and reward performance through existing annual performance review processes. Ohio State's Minimum Wage If overtime eligibility changes from exempt to non-exempt under the FLSA, you will become eligible for overtime when working more than 40 hours in a workweek. Employees who are performing below expectations should still be brought up to the pay range minimum while the college/unit addresses the performance issues. (614) 247-myHR (6947) Individuals with more than one title/appointment will appear in multiple search results. Some of those groups are covered by other initiatives or contracts. Five remarkable individuals have been recognized for their outstanding commitment to the universitys shared values, especially the values of diversity and innovation, and inclusion and equity. Note, promotion is not a guarantee, and units manage their workforce based on business need and availability of work. Email:hrconnection@osu.edu. Dotted-line reports have some accountability to another person but are not considered direct reports. Jeff Risinger will be leaving his role as senior vice president of talent, culture and human resources to join the University of Kansas Health System. Map those positions to the current state. A total report can include individuals reporting directly to you as well as individuals reporting to one of your direct reports. After that is accomplished, likely after the fall 2022 implementation, then colleges/units can evaluate an employees placement in the range. See CampusParc for additional information. You can also change career fields completely by moving to a different function or subfunction. No. To help you manage work-life needs, learn more about three benefits Employee Assistance Program (EAP), sick time and family care benefits. When an employee holds a given position, it means the employee is qualified for that position. When implemented in fall 2022, Career Roadmap will help consistently guide how Ohio State hires, compensates and retains staff. Functional leaders across the institution were consulted in their development. Privacy statement|Nondiscrimination notice | Cookie Settings. hrconnection@osu.edu, The Ohio State University | Human Resources The timing of your changes depends on your performance as well as the availability of open positions and a college/units business need. You may enter a new discipline at a level based on your experience and qualifications. In addition, they helped gather existing position descriptions, organization charts and other material to assist in developing job functions. The Ohio State University | Human Resources HR Connection: hrconnection.osu.edu Phone: (614) 247-myHR (6947) Fax: (614) 292-7813 Email: hrconnection@osu.edu . Those employees will be offered a pay advance to bridge the gap, with a repayment schedule spread out over several pay periods. Employees refers to any person employed by Ohio State, including individual contributors with no supervisory duties. An individual contributor who supervises others would likely be mapped to a job profile within the specialized band rather than the managerial band. You might have to take a step back in career level to learn about the new field and then progress your career that way. However, there will still be title changes in the academic advising function when Career Roadmap is fully implemented. Career Roadmap is a modern compensation and job classification model developed by Ohio State to provide transparent career paths and pay ranges for staff. However, based on the FLSA status assigned to the job profile, there might be a change to your pay frequency, payroll deductions and eligibility for certain services, as applicable. More detailed position descriptions can identify higher education experience as a desired qualification. Drop Box: 7 a.m. to 5 p.m. You can view all career levels using the online job catalog, a PDF of the full catalog, or an Excel spreadsheet of the full catalog. The position determines the mapping, not the individual. Five exceptional HR professionals have been honored with the inaugural Human Resources Excellence Award for their outstanding achievements and demonstration of the universitys Shared Values. During the extended position mapping phase, there may be changes to the initial validation based on input by various stakeholders. In the future, the Career Roadmap framework will allow us to perform equity analyses, including pay, levels and cross-unit consistency. Drop Box: 7 a.m. to 5 p.m. You will use a timekeeping system to track hours worked. Home In recognition of May as Mental Health Awareness Month, we offer this compilation of mental health and well-being resources offered to benefits-eligible Ohio State employees and their families. Career Roadmap will enable Ohio State to recruit, retain and inspire the talent needed to fulfill our mission. After Career Roadmap implementation, pay ranges will be reviewed based on market data trends early in the calendar year. Beginning March 8, 2022, more than 26,000 Ohio State staff will have the opportunity to review how their position will be mapped to the new Career Roadmap framework. However, a pay increase is not guaranteed. Instead, use your position description to identify where it will be mapped to the new framework. A combination of education and experience in addition to the other work dimensions should be considered when evaluating if an employee is qualified for a given position. These rules are considered law (i.e. The salary structure for Ohio State's non-bargaining unit staff is being redeveloped. Annual vacation balance carryover will follow CCS limit. Ohio State supports efforts to reduce the stigma of mental health and increase access to helpful resources. Background Check Information, 1590 North High St.,Suite 300 Positions mapped to the specialized band require the application of specialized expertise within a profession. HRBackgroundChecks@osu.edu The education dimension is one of six dimensions in the Career Band and Level Guide, and its also coupled with experience. If your job family is not changing, it is unlikely you will have many payroll impacts. > Compensation Unclassified employees are not subject to CCS protections and include Administrative & Professional (A&P) and Senior A&P staff. Career Roadmap Overview. The employee review period includes manager and staff training and a process for staff to review how they are mapped to the new framework. You can leverage the entire job catalog to determine your potential career path. No. Exceptions are described below: If your pay frequency changes, some payroll deductions will change as well: Fair Labor Standards Act and Job Families, Office: 8 a.m. to 5 p.m. Beginning March 8, 2022, more than 26,000 Ohio State staff will have the opportunity to review how their position will be mapped to the new Career Roadmap framework. The letter will include the above standards for the assigned Career Roadmap job profile. We all play a part in keeping the Ohio State community safe. Drop Box: 7 a.m. to 5 p.m. Use the ratio of four volunteers as equivalent to one FTE. No. Since some of those positions are in-scope for Career Roadmap, we will need a salary structure that accommodates that group. Drop Box: 7 a.m. to 5 p.m. College of Arts & Sciences. Not changing due to Career Roadmap: your job duties, your pay, your direct reports and your supervisor. Scheduled to launch in 2020, Career Roadmap is a comprehensive job family model and pay structure that will provide visibility to career paths for managers and staff to foster equitable, consistent compensation practices across the university and medical center. If you are eligible for the pay advance, you will receive direct communications with detailed information and instructions on how to enroll. After implementation of Career Roadmap, any compression issues can begin to be addressed. Career Roadmap is a comprehensive job family model and pay structure that will provide visibility to career paths for managers and staff to foster equitable, consistent compensation practices across the university and medical center. Each stakeholder (managers, HR representatives, unit leaders, employees, etc.) Considerations should include the work dimensions in the Career Band and Level Guide. Consider using your compensatory time by October 22, 2022. This estimate is based on consultations with the Office of Student Life and guidance that suggests most student employees work 10-12 hours per week. Eligibility and enrollment for tuition assistance, retirement, health benefits (medical, vision or dental) and life insurance will not change due to Career Roadmap. Career Roadmap will enable Ohio State to recruit, retain and inspire the talent needed to fulfill our mission. Five remarkable individuals have been recognized for their outstanding commitment to the universitys shared values, especially the values of diversity and innovation, and inclusion and equity. The employee review period is the next important step toward finalizing and implementing this multi-year initiative. The Wexner Medical Center/Health System operates a self-sustaining budget, receiving no University general funds, student fees or state tax support. Referencing the career framework, jobs that are S5, S6 or M3 and above will be designated as Senior A&P. hrconnection@osu.edu, The Ohio State University | Human Resources Where a specific employees pay falls in the range can be influenced by factors like performance, knowledge of the job, level of experience and other qualifications. In most cases, this happens within one or two annual cycles. You will not lose vacation accrual if your job family changes due to Career Roadmap. HR Connection:hrconnection.osu.edu While an employees final mapping is at the universitys ultimate discretion, the employee review period will provide the opportunity for you to agree with the mapping or disagree and request further review. The compensatory time earned but not used will be paid out when the employee changes to a position where they are no longer eligible for earn/use compensatory time. Please consult with HR Compensation before initiating this type of change. First, some of the higher levels within a subfunction may not be prevalent in the external labor market. The three groups who will see geographic differences in pay are regional campuses, permanent remote workers and Ohio State Extension. Phone:(614) 247-myHR (6947) There is no cap on the number of direct or total reports. Recipients were announced during a March 10 all-HR staff meeting. Including levels where there is no market reference is usually unnecessary. Individual contributors are as valued as managers for their expertise in fulfilling Ohio States mission. Consult with your manager and HR partner on the college/units approach. Colleges with employees who are grant-funded have the opportunity to supplement the raise-to-minimum adjustment with departmental funds, should sufficient funds be unavailable from the grant. It also outlines pay ranges based on merit. If you have a disability and experience difficulty accessing this site, please contact us for assistance via email at hrconnection@osu.edu or by phone at 614-247-6947. Ohio States pay ranges do recognize differences in pay based on the location of the job. Ever wonder what a day-in-the-life of an OSUPD officer is like? Considerations in addition to the number of direct reports could include leadership dimensions such as complexity, impact and interactions. Any pay frequency change will go into effect at Career Roadmap implementation on November 6, 2022. If your FLSA status changes from exempt to non-exempt, your pay frequency will change from monthly to biweekly, and you will now be eligible for overtime pay or to earn compensatory time. This means supervising four students is the equivalent of one total report. HRBackgroundChecks@osu.edu HR partners and HR professionals are Human Resources employees who have been assigned to a specific college or unit to support the HR initiatives and activities. When launched in 2021, Career Roadmap will introduce a job catalog, pay ranges and career path visibility for Ohio State staff. Another subfunction, such as IT Application development could allow for experience in lieu of a specific degree. Congratulations to the 2023 Distinguished Diversity Enhancement Award recipients. hrconnection@osu.edu, The Ohio State University | Human Resources Email:hrconnection@osu.edu. When Career Roadmap is implemented, new job profiles and salary ranges will be shown in Workday, and all in-scope staff will see a Career Roadmap function, subfunction, band and level in their Workday profile. Each Career Roadmap job profile has assigned standards that apply to each position and employee in that job profile. With an expected summer 2020 launch, Career Roadmap . The career framework provides career paths as an individual contributor or a people leader. Career Roadmap is a recruitment and retention initiative to attract and keep talent at Ohio State. HR Connection:hrconnection.osu.edu Phone:(614) 247-myHR (6947) These are part of business decisions and conversations that are informed by the framework. HR Connection:hrconnection.osu.edu Plan time off accordingly to avoid any loss of excess vacation time over the 240-hour limit. Fax:(614) 292-7813 These standards include: There will be no reduction in base pay as part of Career Roadmap. TheCareer Roadmap Job Titles with Pay Range Details knowledge article(Ohio State name.# access required) explains pay ranges and geographic differences with links to two excel files, one with regular Career Roadmap pay ranges and one with geographic differences. Your Job Profile Assignment Letter that will be sent in mid-September will confirm your new pay frequency. July 22, 2019 |. The second way is through an in-seat promotion. (614) 247-myHR (6947) Starting December 16, the full amount will be withheld from the second biweekly pay each month. New learning will emerge at each phase, and results will be calibrated for consistency across the university and medical center. Some subfunctions have limited levels available within Career Roadmap. The advancement to a higher level of a given position depends on several factors: availability of open positions, college/units business need, and available levels within a specific subfunction. Please discuss position reclassifications, equity increases and promotions with your local HR representative, who can help guide you through the process. Fax:(614) 292-7813 There is a high probability you will continue to be exempt from overtime eligibility. Use the job catalog and career framework to help you navigate a career change to another discipline. Both the technical and specialized bands are part of the individual contributor series. Your career level can change as you develop through the work dimensions in the Career Band and Level Guide specific to the job you hold. Unit leaders will be responsible for alignment in their college or unit in collaboration with HR. Contact HR Analytics and Decision Support, Phone: 8 a.m. to 5 p.m. To check your current job family and FLSA status, go to Workday and follow these steps: The staff compensation policy allows staff to request a review of their assigned job profile once every 12 months. Referencing that information, you can use the resources provided on this web page to understand the impacts to you and plan accordingly. This means the duties of the position have significantly increased due to the business need, and that position gets reclassified to a higher level. Consult with your manager or HR partner on the funding details and the timing of any raise to minimum adjustment. If job duties change substantially, such that there has been a significant, permanent change in the overall job, positions may need to be reclassified. Premiums are automatically adjusted if pay frequency changes. Columbus, OH 43201-2190 Salary compression is when theres little difference in pay between team members, despite differences in things like skills, experience, performance, seniority or other qualifications. The mapping process began in July 2019 and will conclude after the employee review period prior to Career Roadmap launch. Career advancement can be based on a number of factors, including performance, skills, qualifications, education, experience and business need. Shared services functions (IT, Finance, HR, etc.) Q1 - I am confident that the salary ranges reflect market competitive pay for Ohio State jobs. Training and other resources are available to help managers prepare. Salary Range - Hourly Range - Earnings Range - Questions? hrconnection@osu.edu, The Ohio State University | Human Resources Employees will have until April 13 to complete the position review form. Ohio State offers several benefits to help enhance the overall well-being of employees and their families. Employees serving in interim roles will be mapped to their regular appointment, not the interim role. For individuals with more than one job title/appointment, their earnings are listed in the area that corresponds to their primary appointment. The first drafts of function and subfunction descriptions in Career Roadmap are now complete, and new information about the position mapping phase is also available. 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